Archivist & Special Collections Coordinator

Benedictine Library

To Apply
Send resume/CV, cover letter, and reference list to:
person Laura Custer, Director of Human Resources
phone 859-344-3314
place Thomas More University, 333 Thomas More Parkway, Crestview Hills, KY 41017


This is a part-time position, 20 hours a week.


Thomas More University is a private, Catholic, liberal arts institution located in the metropolitan Cincinnati area.  The University is student-oriented, and teaching is our primary focus.  Thomas More has a reputation for excellent education, community commitment, and student success, and takes pride in offering students an exceptional academic experience with small classes and committed faculty and staff. Thomas More serves approximately 2000 full- and part-time students on its beautiful campus in Crestview Hills, Kentucky.


As stewards of Thomas More University, it is expected that your work and contributions to our community will reflect the mission, values, and integrity of the University. We are committed to being a student-ready University and aspire to facilitate an interconnected community of excellence. In doing so, we will foster a sense of responsibility to others, act with respect, tolerance and compassion towards others, and care for God’s creation. Through this engagement, Thomas More University is a thriving and dynamic institution that espouses the values of a Catholic Liberal Arts education committed to the students that we serve today, those that we will serve tomorrow, and the communities our graduates will serve.


Basic Purpose:  To develop, organize and maintain the University Archives and institutional Special Collections, including oversight of the Thomas More Room and other special collections in alignment with the library and university missions as well as university strategic plan.


Core Competencies:  Excellent organizational, interpersonal and communication skills and attention to detail.


Principal Duties & Responsibilities: 

  • Collects, processes, organizes, and preserves relevant physical, oral, and electronic records and memorabilia of Thomas More University according to accepted archival standards and processes. Makes archives accessible to researchers and assists with preparations of information and collections for web use. Serves as principle point of contact.
  • Develops and maintains a database of archival holdings. Prepares and maintains finding aids such as inventory and collection guides. Renders archival reference and research assistance to members of the Thomas More University community and the general public.
  • Prepares repository/archival materials for digitization.
  • Oversees conservation efforts; re-houses documents.
  • Actively works with individuals and departments to acquire official university records, histories, and records of experiences appropriate for the Archives.
  • Collaborates with library management to set procedures and polices involved in digitization and use of archives, Thomas More Room, and other special collections of the university, in cooperation with the Library Director.
  • Promotes student and community engagement with the archives and special collections. Performs special projects of institutional value for the University. Cooperates with other individuals and groups in creating displays of memorabilia pertinent to the history of the College/University. Oversees events that showcase the special collections within the Thomas More Room. Contributes to newsletters and other materials as needed.
  • Prepares and submits reports to the Library Director on the activities of the Archives and Special Collections. Works with Library Director to prepare budget. Orders supplies for the Archives. Serves on university committees.
  • Performs other duties, as assigned by the Library Director.


Education, Specialized and/or Technical Knowledge Requirements:  A minimum of a Bachelor’s degree, preferably in history, political science, information science, or related discipline; a familiarity with the history and organization of the College/University; and a working knowledge of basic Microsoft Office software applications, especially Word and Excel.


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