Archivist/Special Collections Librarian


To Apply
Send resume/CV, cover letter, and reference list to:
person Laura Custer, Director of Human Resources
phone 859-344-3314
place Thomas More University, 333 Thomas More Parkway, Crestview Hills, KY 41017


This position is part-time.


Basic Purpose:  To develop, organize and maintain the College Archives and institutional Special Collections, including oversight of the Thomas More Room and other special collections in alignment with the library and university missions as well as university strategic plan.


Core Competencies:  Excellent organizational, interpersonal and communication skills and attention to detail.

Principle Duties & Responsibilities: 

  • Collects, processes, organizes, and preserves relevant physical, oral, and electronic records and memorabilia of Thomas More University according to accepted archival standards and processes. Makes archives accessible to researchers and assists with preparations of information and collections for web use. Serves as principle point of contact.
  • Develops and maintains a database of archival holdings. Prepares and maintains finding aids such as inventory and collection guides. Renders archival reference and research assistance to members of the Thomas More University community and the general public.
  • Prepares repository/archival materials for digitization.
  • Oversees conservation efforts; re-houses documents.
  • Actively works with individuals and departments to acquire official university records, histories, and records of experiences appropriate for the Archives.
  • Collaborates with library management to set procedures and polices involved in digitization and use of archives, Thomas More Room, and other special collections of the university, in cooperation with the Library Director.
  • Promotes student and community engagement with the archives and special collections. Performs special projects of institutional value for the University. Cooperates with other individuals and groups in creating displays of memorabilia pertinent to the history of the College/University. Oversees events that showcase the special collections within the Thomas More Room. Contributes to newsletters and other materials as needed.
  • Prepares and submits reports to the Library Director on the activities of the Archives and Special Collections. Works with Library Director to prepare budget. Orders supplies for the Archives. Serves on university committees.
  • Performs other duties, as assigned by the Library Director.


Education, Specialized and/or Technical Knowledge Requirements:  A minimum of a Bachelor’s degree, preferably in history, political science, information science, or related discipline; a familiarity with the history and organization of the College/University; and a working knowledge of basic Microsoft Office software applications, especially Word and Excel.

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