Administrative Assistant to the Dean

College of Liberal Arts & Social Sciences and College of Natural & Health Sciences


To Apply
Send resume/CV, cover letter, and reference list to:
person Laura Custer, Director of Human Resources
email hr@thomasmore.edu
phone 859-344-3314
Location
place Thomas More University, 333 Thomas More Parkway, Crestview Hills, KY 41017

Description

Basic Purpose:  To perform administrative and clerical support as needed in support of the Dean of the College of Liberal Arts and Social Sciences (3 days/week) and the Dean of the College of Natural and Health Sciences (2 days/week). 

 

Core Competencies

  • Excellent customer service skills in working with faculty, staff, and students
  • Exceptional attention to detail
  • Strong organizational skills
  • Ability to take direction and prioritize tasks
  • Strong written and oral communication skills
  • Excellent ability to coordinate activities with other Administrative Coordinators
  • Digital and social media knowledge and experience
  • Excellent computer skills: Microsoft Office (Outlook, Word, Excel, PowerPoint)

 

 

Principal Duties & Responsibilities

 

  • Performs administrative tasks at the direction of the Deans
  • Writes and edits documents and newsletters as needed
  • Creates spreadsheets and organizes data as needed
  • Manages master calendar, college and office meeting schedules using the Outlook calendar and issues reminders as required
  • Attends college meetings and events to take minutes, notes, or photos as appropriate
  • Orders office supplies
  • Keeps current on technologies and their uses as appropriate
  • Assists with accreditation documentation
  • Compiles and generates reports needed for the functioning of the colleges and other academic initiatives
  • Provides general administrative services to both Deans.
    • Proofreading
    • Accreditation
    • Expense and budget reports
  • Assists the Deans’ review of schedule of courses
  • Communicates contract and overload information to the deans
  • Advises and assists in event planning and special projects as needed
  • Answers questions and provides general information to students, faculty, and staff
  • Monitors budget and handles invoices, cost allocations, and approvals by dean or appropriate personnel
  • Ensures graduation applications for all graduating students are signed and processed
  • Handles all aspects of the Dean’s List for both colleges
  • Manages student workers and GAs as appropriate
    • Trains and supervises work-study students under the direction of the Deans
    • Compiles list of duties in writing
    • Submits summaries of work-study activities as required

 

Education, Specialized and/or Technical Knowledge Requirements

 

  • Associate degree or equivalent education preferred
  • Three years of office experience required

 

 

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