Professional Advisor of Studies

Thomas More University Success Center

To Apply
Send resume/CV, cover letter, and reference list to:
person Laura Custer, Director of Human Resources
phone 859-344-3314
place Thomas More University, 333 Thomas More Parkway, Crestview Hills, KY 41017




Thomas More University seeks a Professional Advisor of Studies (PAS) to begin duties on July 16, 2021 or as soon as possible thereafter.  


The (PAS) provides academic and pro-active advising to students with the goal of meeting the University’s mission by guiding students in a timely path towards graduation and by helping them prepare for postgraduate opportunities. The PAS will work as lead member on a team, which will minimally include a student peer academic coach, and a career and internship advisor; the team will also liaise regularly with each student’s athletics coach, if applicable, the Coordinator of Residential Life and Activities, and faculty advisor.


Four teams, each with a PAS as lead, will collectively advise all students in the first and second-year classes who do not have a Faculty Advisor and provide back-up and further advising to those who have an assigned faculty advisor; each team will also support, as needed, upper-class students whose primary advisor will be a faculty member in their major department.


While students will be required to meet with their PAS regularly, they will be aware of their team of support and are free to contact other members of the team on issues or concerns (e.g., they might reach out to one member for internship advice, to the peer student for a specific way to navigate a difficulty in their class, etc.). As the student progresses towards upper-class status, members of the Team are expected to initiate contact to advise and mentor students on learning and growth opportunities that can enhance their development as students and prepare them for success after graduation.


The PAS, as one among several Advisors of Studies, reports directly to the Director of the Thomas More University Success Center. Work commitments may include some evening and weekend activities. 


Core Competencies 


  • Knowledge of evidence-based practice of academic advising 
  • Excellent interpersonal, planning, problem-solving, organizational and communication skills 
  • Ability to work independently and efficiently  
  • Entrepreneurial, resourceful, and action-oriented spirit
  • Commitment to life-long learning
  • Ability to interact well with student, staff, faculty, and outside constituencies  
  • Ability to meet deadlines 


Principal Duties & Responsibilities 


  1. Student Advising


  • Advise students on academic policies and procedures, course registration preparation, academic planning, and resolving academic scheduling problems
  • Serve as primary advisor and lead member of a support team assigned to students drawn from the first and second-year classes 
  • Ensure compliance with university, state, and federal policies
  • Assist students with developing an Educational Growth Plan (EGP) and goal setting 
  • Promote up-to-date campus resources to students
  • Monitor and support timely path to graduation for students assigned to the team 


  1. Organizational leadership


  • Lead member Student Support Team consisting of the following: 
  • Junior/senior peer academic coach 
  • Career & internship advisor 
  • Liaisons: Faculty Advisor, Coordinator of Residential Life & Activities, & Athletic Coach 
  • Supervise student mentors on the Team
  • Engage in committee work as required 
  • Manage work-study students working on advising and retention


  1. Contribute to improving Retention/Persistence/Graduation rates


  • Early Alert System 
  • Monitor & respond to notifications about student progress 
  • Meet regularly with other PASs in support of early alert system
  • Develop strategies and advance & implementation to increase retention, persistence, and timely path to graduation 
  • Track and maintain records on retention & persistence for reporting for students assigned to the Team
  • Serve as point of contact for withdrawal processes
  • Conduct exit interviews, including reasons for withdrawal 
  • Ensure compliance with institutional procedures 


  1. Training


  • Develop student and faculty workshops on advising 
  • Implement Evidence-based practices 
  • Maintain understanding and implementation of current advising best practices through organizations such as NACADA
  • Engage in and implement strategies that evolve from workshops, trainings, and other professional development activities
  • Follow FERPA guidelines 


  1. On-campus Activity Coordination & Participation


  • Participate in and contribute to Orientation, Welcome Week, and other activities
  • Join and participate in the QEP Learning Community 


  1. Assessment


  • Track metrics for student success related to advising 
  • Report assessment findings on an annual basis to appropriate stakeholders  
  • Design and implement a structure for disseminating advising successes 
  • Support the submission of QEP Assessment & Reporting by the Director 


Education, Specialized and/or Technical Knowledge Requirements  


  • Required:  
    • Bachelor’s degree with experience working in higher education; candidates with an associates degree and three or more years of advising experience in higher education will also be considered.
    • Experience working as a member of a team drawn from various functions
    • Knowledge of relevant technology including Microsoft Office applications, Canvas, and the willingness to learn new software helpful to serving students with learning differences 
    • Commitment to diversity


  • Preferred:  
    • Graduate degree
    • At least two years of higher education advising and/or teaching experience  
    • Experience working with students from a variety of backgrounds and academic abilities 
    • Supervisory experience 


Physical Job Requirements 


Tools and Equipment Used 

  • Personal computer, copier, fax/scanner, phone, and other typical office equipment 


Physical & Mental Demands 


  • Frequently required to sit at a desk/workstation for long periods of time 
  • Ability to work at a computer terminal for extended periods of time 
  • Digital dexterity and hand/eye coordination in operation of office equipment 
  • Light lifting and carrying of supplies, files, etc. 
  • Ability to speak to and hear employees/clients via phone or in person 
  • Body motor skills sufficient to enable incumbent to move around the office environment 
  • Ability to analyze data and other reports and make recommendations 
  • Mental requirements include:  problem solving and analytical ability

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