Professional Advisor of Studies

Thomas More University Success Center

To Apply
Send resume/CV, cover letter, and reference list to:
person Laura Custer, Director of Human Resources
phone 859-344-3314
place Thomas More University, 333 Thomas More Parkway, Crestview Hills, KY 41017


Core Values 

The duties and responsibilities of this position will be performed in a manner that reflects the core values of Thomas More University which include: a sense of responsibility toward your fellow human beings; respect for life; adherence to social work ethics; respect for diversity, professionalism, and compassion.  


Thomas More University seeks a Professional Advisor of Studies (PAS) to begin duties on June 1, 2021 or as soon as possible thereafter.  

The (PAS) provides academic and pro-active advising to students with the goal of meeting the University’s mission by guiding students in a timely path towards graduation and by helping them prepare for postgraduate opportunities. The PAS will work as lead member on a team, which will minimally include a student peer mentor and a career and internship advisor; the team will also liaise regularly with each student’s athletics coach, if applicable, RA in residence halls, and faculty advisor.

Four teams, each with a PAS as lead, will collectively advise all students in the first and second-year classes who do not have a Faculty Advisor and provide back-up and further advising to those who have an assigned faculty advisor; each team will also support, as needed, upper-class students whose primary advisor will be a faculty member in their major department.

While students will be required to meet with their PAS regularly, they will be aware of their team of support and are free to contact other members of the team on issues or concerns (e.g., they might reach out to one member for internship advice, to the peer student for a specific way to navigate a difficulty in their class or dorm room, etc.). As the student progresses towards upper-class status, members of the Team are expected to initiate contact to advise and mentor students on learning and growth opportunities that can enhance their development as students and prepare them for success after graduation.

The PAS, as one among several Advisors of Studies, reports directly to the Sr. Professional Advisor of Studies and indirectly to the Director of the Thomas More Success Center. Work commitments may include some evening and weekend activities. 


Core Competencies 

  • Knowledge of evidence-based practice of academic advising 
  • Excellent interpersonal, planning, problem-solving, organizational and communication skills 
  • Ability to work independently and efficiently  
  • Entrepreneurial, resourceful, and action-oriented spirit
  • Commitment to life-long learning
  • Ability to interact well with student, staff, faculty, and outside constituencies  
  • Ability to meet deadlines 


Principal Duties & Responsibilities 

  1. Student Advising

Advise students on academic policies and procedures, course registration preparation, academic planning, and resolving academic scheduling problems

Serve as primary advisor and lead member of a support team assigned students drawn from the first and second-year classes  

  • Ensure compliance with university, state, and federal policies
  • Advise students on course registration 
  • Assist students with developing an Educational Growth Plan (EGP) and goal setting 
  • Promote up-to-date campus resources to students
  • Monitor and support timely path to graduation for students assigned to the team 
  1. Organizational leadership
  • Lead member Student Support Team consisting of the following: 
  • Junior/senior peer mentor 
  • Career & internship advisor 
  • Liaisons: Faculty Advisor, RA in residence hall, & Athletic Coach 
  • Supervise student mentors on the Team
  • Engage in committee work as required 
  • Manage work-study students working on advising and retention
  1. Contribute to improving Retention/Persistence/Graduation rates
  • Early Alert System 
  • Monitor & respond to notifications about student progress 
  • Develop strategies and advance & implementation to increase retention, persistence, and timely path to graduation 
  • Track and maintain records on retention & persistence for reporting for students assigned to the Team
  • Serve as point of contact for withdrawal processes
    • Conduct exit interviews, including reasons for withdrawal 
    • Ensure compliance with institutional procedures 
  1. Training
  • Develop student and faculty workshops on advising 
  • Implement Evidence-based practices 
  • Maintain understanding and implementation of current advising best practices through organizations such as NACADA
  • Engage in and implement strategies that evolve from workshops, trainings, and other professional development activities.
  • Follow FERPA guidelines 
  1. On-campus Activity Coordination & Participation
  • Participate in and contribute to Orientation, Welcome Week, and other activities
  • Join the QEP Learning Community 
  1. Assessment
  • Track metrics for student success related to advising 
  • Report assessment findings on an annual basis to appropriate stakeholders  
  • Design and implement a structure for disseminating advising successes 
  • Support the submission of QEP Assessment & Reporting by the Director 

Education, Specialized and/or Technical Knowledge Requirements  

  • Required:  
    • Bachelor’s degree with experience working in higher education; candidates with an associates degree and three or more years of advising experience in higher education will also be considered.
    • Experience working as a member of a team drawn from various functions
    • Knowledge of relevant technology including Microsoft Office applications, Canvas, and the willingness to learn new software helpful to serving students with learning differences 
    • Commitment to diversity
  • Preferred:  
    • Graduate degree
    • At least two years of higher education advising and/or teaching experience  
    • Experience working with students from a variety of backgrounds and academic abilities 
    • Supervisory experience 

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