Education Department Coordinator

College of Education Health Sciences/Education Department

To Apply
Send resume/CV, cover letter, and reference list to:
person Laura Custer, Director of Human Resources
phone 859-344-3314
place Thomas More University, 333 Thomas More Parkway, Crestview Hills, KY 41017


Basic Purpose

To assist the Dean of Education and the Education Department Chair with extensive data analysis and related program and office support to ensure that all programs operate effectively, efficiently, and professionally in order to support the University’s mission.  This is a full-time position of 37 and 1/2 hours per week, reporting directly to the department chair.


Core Competency Skills Required

  • Focus on details
  • Possess excellent computer skills (Excel, Microsoft Office, etc.)
  • Demonstrate initiative and be a self-starter
  • Manage multiple projects simultaneously and meet deadlines without direct supervision
  • Utilize strong interpersonal skills in working with faculty, staff, students, alumni and community contacts
  • Maintain the highest level of confidentiality


Principal Activities

  • Clerical and administrative support tasks
  • Advocate for students – support student success
  • Recruit potential candidates:  immediate contact via email or phone 
  • Point of contact with students regarding state tracking of field hours, portfolio system, Praxis, VIRTUS, Education Program requirements & status, applications, test scores, transcripts and interviews
  • Track student progress in meeting program requirements
  • Oversee candidate applications to graduate programs, Teacher Education Program, & Student Teaching
  • Maintain student files
  • Supervise education work study students
  • Maintain portfolio system: Foliotek-- point of contact for vendor/students; troubleshoot, collect data, create reports
  • Create layouts (forms), collect & report data using FileMaker Pro
  • Coordinate department & committee meetings, & other on-site events
  • Build/maintain Education Canvas site
  • Collect data from multiple sources for reporting and accreditation purposes
  • Prepare various reports to specifications including: EPP, Title II, Title II IRPC, ETS (PRAXIS), Admission/Exit, Annual Report
  • Manage invoices/stipends
  • VIRTUS Coordinator
  • Coordinate Alumni/Employer Surveys (1 yr out)
  • Coordinate support for Accreditation preparation/visits
  • Vital support to department chair


Additional Responsibilities:


Dual Credit Data Support Coordinator for Education Chair

  • Coordinate Cognos reports for all dual credit programs (Boone County Early College, Kenton County Academies, all schools TMS has dual credit courses being taught in) (daily)
  • Coordinate with TMC registrar to maintain updated rosters
  • Communicate with each building contact point to answer questions pertaining to registration status (daily)
  • Sort and file school, student, faculty, course lists using Cognos to maintain accurate data points on each student affiliated with TMU dual credit (daily)
  • Distribute class lists, student letters, Disclosure Statements, and FERPA Waivers to school contacts
  • Share data with admissions for recruiting opportunities
  • Share responsibilities with admissions in maintaining accurate information on the website
  • Coordinate and maintain all MOU’s with each school
  • Analyze all data for annual report shared by Kelly French and pulled from Cognos reports


Education, Specialized and/or Technical Knowledge Requirements

  • High School Education
  • Minimum of 2 years related experience
  • AA or BA degree preferred.

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