Administrative Coordinator, Dean of the College of Business

College of Business

To Apply
Send resume/CV, cover letter, and reference list to:
person Laura Custer, Director of Human Resources
phone 859-344-3314
place Crestview Hills, KY


 This position is part-time, 15 hours a week.


Basic PurposeTo perform administrative and clerical support as needed for the Dean of the College of Business.


Core Competencies

·         Strong organizational skills

·         Strong written and oral communication skills

·         Exceptional attention to detail

·         Digital marketing and social media knowledge and experience

·         Ability to take direction and prioritize tasks

·         Provision of leadership for student workers

·         Excellent computer skills: Microsoft Office (Outlook, Word, Excel, PowerPoint)

·         Excellent customer service skills in working with faculty, staff, and student

Principal Duties & Responsibilities

·         Performs administrative tasks at the direction of the dean

·         Researches grants and new program opportunities, while assisting in completing grant applications

·         Remains up-to-date on best digital marketing practices and applies them to the college/departments

·         Researches current trends amongst similar colleges/departments/programs

·         Writes and edits documents, marketing materials and newsletters

·         Creates spreadsheets and analyzes data as needed

·         Completes course inventory forms

·         Ensures completion of course credit hour analysis as needed

·         Manages meeting schedules using the Outlook calendar and issues reminders as required

·         Attends meetings and other college events to take minutes/notes/photos

·         Orders office supplies

·         Keeps current on new technologies and their uses

·         Offers assistance with accreditation documentation

·         Compiles and generates reports needed for the functioning of the department and program and other academic initiatives

·         Provides general office/administrative and other services to faculty of Business and to department chairs of IS and Accounting as required, which may include but are not limited to:

o   Proofreading

o   Accreditation

o   Expense and budget reports

·         Communicates contract and overload information to the Provost office in a timely manner

·         Advises and assists in event planning and special projects as needed, including but not limited to:

o   Delta Mu Delta Induction Ceremony: prepares invitation letter, collects applications and dues, schedules meeting location, and orders and sets up refreshment

o   Donuts with the Dean: advertises event, orders donuts, sets up event and takes photographs

o   PRJ presentations: schedules location and food, notifies faculty of dates and sends reminder to attendees

o   Other department events

    Answers questions and provides general information to students and adjunct faculty

    Monitors budget and handles invoices, cost allocations, approval and distribution

    Ensures graduation applications for all business students are signed and processed

    Handles all aspects of compiling, creating, printing and mailing for the Dean’s List.

    Trains and supervises the College of Business work-study students under the direction of the chair/vice-chair

o   Compile list of duties in writing

o   Summarize work-study activities and submit to chair weekly/monthly as required


Education, Specialized and/or Technical Knowledge Requirements


Associate degree or equivalent education preferred

            Two to three years of office experience required 

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