Title: Assistant Dean of Students
Reports to: Dean of Student Affairs
Department: Student Affairs
It is expected that all of the duties and responsibilities of this position will be performed in a manner that reflects the core values of Thomas More University, which include sense of responsibility toward your fellow human beings, respect for life, adherence to social work ethics, respect for diversity, professionalism, and compassion.
Purpose The Assistant Dean of Students directly oversees Residence Life and the Saints Community Standards process. This person will provide leadership, direction, budget management, and supervision to develop a healthy, safe living and learning environment that is conducive to personal growth, learning in and outside of the classroom, and comfortable living. As the Chief Conduct Officer, it is necessary to infuse an educational approach to the judicial model to ensure all participants will learn from the process. This position also contributes to the vibrancy of the student life experience by working with Student Government Association, Student Organizations, Fraternity & Sorority Life, and Club Sports.
· Excellent oral and written communications skills.
· Demonstrated ability to collaborate and build partnerships across divisional lines.
· Ability to work effectively and ethically across cultural differences.
· Knowledgeable of Residence Life, Student Conduct, Title IX, and higher education trends and issues.
· Able to manage multiple tasks and be a problem solver.
· Employ evidence-based best practices to implement and evaluate residential living, student disciplinary policies and procedures, student organization advising models, policies and procedures.
· Knowledge and understanding of student development theory and be able to apply it to creating a safe, healthy and learner centered approach to the residence hall communities.
· Provides and values quality customer service to all students, faculty staff and community stakeholders.
· Exhibits a “student – customer first” orientation in providing exceptional service in all responsibilities and interactions, demonstrating versatility in handling people and situations.
· Adapts willingly and quickly to changing priorities, responsibilities, and community needs and expectations.
1. Provide leadership and supervision of all aspects of a residence life program for approximately 500 students and 5 residence halls
2. Select, train, supervise & evaluate 1 Graduate Assistant for Residence Life and ~ 20 Resident Assistants
3. Coordinate all aspects of the housing process including application, housing assignments, and housing deposits and data entry into Adirondack (The Housing Director)
4. Review housing verification forms and determine housing exemptions
5. Design, create, and execute a strategic plan for the Residence Life including facility long-term planning, residential education initiatives/curriculum, staff development, and assessment initiatives to improve the quality of life in the residence halls and meet the strategic initiatives/mission of the University
6. Coordinate all aspects of marketing and communication plans about Residence Life to new and current students and families
7. Provide oversight to the cancellation of housing and meal plans
8. Work closely with Aramark Food Service regarding the Meal Plans, hours of service and calendar of meals served each academic year. Work to resolve any concerns regarding meal plans with student and Aramark Food Service
9. Serve as a member of the Facilities Committee, Retention Committee, Probation and Suspension Committee and other University committees as assigned
10. Identify maintenance needs within the residence hall community and work closely with Director of Facilities to coordinate repairs and work orders
11. Develop a series of reports reflecting occupancy, applications, deposits and residency requirements, resident information using Adirondack (The Housing Director) and CX University database
12. Oversee summer conferences and camps in conjunction with Campus Safety and Athletics
13. Partners with Campus Safety, Facilities & Maintenance, Food Service, and Athletics to maintain a safe healthy residential community
14. Work closely with Athletics and Enrollment Management to coordinate supervision for overnight recruitment opportunities
15. Research and develop new partnerships with off campus housing properties to accommodate students on a housing wait list if necessary
16. Review and update Residence Life website and recruitment material
17. Work closely with Campus Facilities to provide recommendations for facility improvements to the residence halls
18. Coordinate the Micro-Fridge program and Care Package program
19. Work collaboratively with faculty, staff, and students across campus to develop and support student progress and retention initiatives for residence hall students
20. Create and manage emergency protocol response for residence hall staff and provide on-call support as needed
21. Coordinate Move-In-Day, Check-In, and Check-Out processes and programs
22. Coordinate and promote residential community-development programming experiences and learning outcomes
23. Create, write, edit and enforce all residence life policies, regulations, contracts, and procedures
Saints Community Standards
1. Serve as the Chief Conduct Officer and adjudicate the student cases referred for disciplinary action
2. Coordinate with the Dean of Student Affairs to enforce the Saints Community Standards, ensuring compliance with all campus policies, state and federal law
3. Train, advise, and educate students, faculty, administrators and the larger University community with regard to judicial procedures, student rights and responsibilities and community standards
4. Ensure the integrity of the judicial process and recommend changes in policies and procedures
5. Select Hearing Officers and coordinate training on an annual basis
6. Coordinate and/or conduct judicial hearings as needed to address disciplinary issues.
7. Review the outcomes of judicial hearings; implement sanctions; consult with students and others regarding judicial matters, as appropriate
8. Maintain judicial records with the Dean of Student Affairs
9. Collaborate with all University departments including Campus Safety and Athletics to resolve problematic student behavior in ways that manage risk and bring resolution, with or without judicial action
10. Collaborate with internal and external agencies, the Wellness Counselor, Title IX Coordinator and Campus Safety to develop and implement prevention programs to address students' high risk behaviors, particularly as they relate to sexual misconduct, bystander intervention, alcohol, drug, and suicidal behavior
· Supervise the Director of Student Engagement who oversees all student clubs and organizations and develops policies and procedures for student organizations including budgetary processes, advising guidelines, sponsoring events on and off campus, and promoting events
· Assist in developing a vibrant campus life experience for students at TMU through student activities, leadership development, and educational programs to build awareness related to diversity and inclusion
· Assist in the development and implementation of a comprehensive assessment strategy for all student programs and services.
· Serve as the Lead Title IX investigator
· Serve on the Behavioral Intervention Team, Crisis Management Team, and Title IX Team
· Assist in the coordination, development, and implementation of various departmental and University wide events including Graduates Banquet, Graduation, Leadership Awards Banquet, Enrollment programs, Orientation, Move-in Day, Week of Welcome, and Co-Curricular programs
· Perform other related duties that assist in advancing the mission, vision, values, and goals of the University and the Department of Student Affairs
Minimum Education: Master’s degree in higher education, counseling, or related field preferred
Minimum Experience: 2-3 years’ experience in higher education required preferably in the areas of residence life, conduct, or student life programming