3.5 - Employment Eligibility and Verification Policy

: Human Resources
: President
: 09/20/2018
: 09/20/2018
: 09/20/2019
Comment on Policy

3.5.1 - AUDIENCE

All University employees.


The purpose of the Policy is to ensure compliance with the provisions for employment eligibility verification in accordance with the Immigration Reform and Control Act (IRCA) and guidance issued by the U.S. Citizenship and Immigration Services (USCIS) of the U.S. Department of Homeland Security.


Employment Eligibility Verification (Form I-9): the Federal form employers use to verify the work- authorization status of all newly hired employees in the United States.

3.5.4 - THE POLICY

Thomas More University complies with Federal requirements that all University employees' identity and eligibility to work in the United States are verified.  Accordingly, all new or rehired employees are required to provide documentation which verifies their identity and eligibility to work in the United States.


Homeland Security Act of 2002
Immigration Reform and Control Act of 1986
Immigration Act of 1990
Illegal Immigration Reform and Immigrant Responsibility Act of 1996


I. Verification Procedures

Federal law requires the completion of the Employment Eligibility Verification (Form I-9) to verify that persons are eligible to work in the United States. The employee is required to complete the Form I-9 within three business days of the employment date.

Using the I-9 Form requirements, Human Resources will certify documents establishing the employee’s identity and eligibility to work by completing Section 2 of the Form I-9. The types of documentation that are acceptable are listed on the Form I-9. If employees are authorized to work but are unable to present the required documents within three business days, they must present a receipt for application of the document(s) within those three business days and the actual document(s) within 90 days.

If the University hires individuals for a duration of less than three business days, Section 2 of the Form I-9 must be completed at the time employment begins employment.

Employees will be terminated for failure to comply with the employment eligibility and verification requirements.

II. Updating Procedures

When an international employee's work authorization expires, the University must re-verify the person's employment eligibility. The employee must present a document that shows either an extension of the employee's initial employment authorization or new work authorization. Section 3 of the Form I-9 may be used to record re-verification. If the employee cannot provide proof of current work authorization, the University cannot continue to employ that person.


3.5.8 - HISTORY

This is a new policy, replacing language from the Staff Manual (May 2014).

3.5.9 - APPENDIX

There are no appendices to this Policy.

3.5.10 - APPROVALS

Laura Custer, Director of Human Resources

Dr. Kathleen Jagger, Acting President