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: Institutional Research, Planning, and Assessment
: President
: 10/29/2018
: 10/29/2018
: 10/22/2019

Substantive Change Policy

Comment on Policy

AUDIENCE

All University employees

PURPOSE STATEMENT

This policy is designed to ensure the University's compliance with the following:

DEFINITIONS

Academic Program: An academic program is defined as the combination of degree/award level (master, bachelor, associate, certificate), degree designation (MA, BA, BS, postsecondary certificate, etc.), and major (CIP code) for the attainment of broad educational objectives.  

CIP Code: Classification of Instructional Program – six-digit code in the form of xx.xxxx that identifies instructional program disciplines.  The CIP code supports the accurate tracking and reporting of program offerings and completions as required for reporting.  CIP codes are assigned to degrees and certificates.

Instructional location/teaching site: A teaching site is an instructional site or campus that is located physically apart from the main campus of the institution

Instructional method: Kentucky Council on Postsecondary Education classifies programs according to the following:

THE POLICY

The SACSCOC Accreditation Liaison and Institutional Liaison with the Kentucky Council on Postsecondary Education are responsible for identifying changes at the University that require advanced approval or notification prior to implementation.  In order to accomplish this, each Liaison is an ex-officio (non-voting) member of the Academic Affairs Committee of the Faculty.

All modifications, additions, or removals of academic programs, instructional locations, or instructional methods, must complete the appropriate process and approval procedure according to the Academic Program Definitions and Process Guide.  

RELATED POLICIES AND APPLICABLE LEGAL OR ACCREDITATION STANDARDS

Southern Association of Colleges and Schools Commission on Colleges, Substantive Change Policy
Kentucky Revised Statue, Private College Licensing, 13 KAR 1:020
US Department of Education, Federal Student Aid regulations
US Immigration and Customs Enforcement, Student and Exchange Visitor Program regulations 
Ohio Department of Education, Office of Program Development and Approval regulations, Chapter 3333-1.08 
National Council for State Authority Reciprocity Agreements

PROCEDURES

All prodecures are listed in the appropriate process according to the Academic Program Definitions and Process Guide.

REFERENCING THE POLICY

Not applicable

HISTORY

Date

Supersedes Policy

Summarize Change

October 22, 2018

None

New policy

APPENDIX

Academic Definitions and Program Process Guide

APPROVALS

Kelly French, Director of Institutional Research, Planning, and Assessment (serving as the SACSCOC Accreditation Liaison and the Liaison with Kentucky Council on Postsecondary Education)

Mark Messingschlager, Director of Financial Aid

Chris Powers, Vice President for Enrollment Management (serving as the Primary Designated School Official for the Student and Exchange Visitor Program)

María C. Garriga, Acting Provost

Kathleen S. Jagger, Acting President